RECORDS Student records are maintained in the Attendance Office. Confidential records will be protected as required by school policy and law.
The following individuals may see students records:
• Parents or legal guardians of minor students.
• Minor or adult students wishing to view their own records.
• Staff members of ISD 196 school who have an educational responsibility for an individual student.
Colleges, vocational schools, employers, social agencies and police may have access to records only with the written permission of adult students, parents, legal guardians or upon subpoena by a court order.
SCHEDULE CHANGE GUIDELINES As a result of the carefully developed scheduling process, it is unlikely that students will be allowed to change their schedules. However, in the event of an unusual need to change a class schedule, students should request a change form from the Guidance and Counseling Office.
All schedule changes are subject to parent and principal approval and class availability.
Late schedule changes will not be accepted unless a student with extenuating circumstances makes a request. Absences are carried over from the old to the new classes. Approval by the assistant principal and parent is necessary to accomplish the change. A student who has been denied a schedule change may drop a course with a grade of F and be assigned to a structured (9/10) study hall. Parent permission is required to do so.
In addition to the grades of A, B, C, D and F, the following grade options are available.
I Incomplete. This is for the student who has not completed ALL work, due to poor attendance, lack of sufficient effort despite adequate ability level on the part of the student and/or other intervening circumstances. Because Eagan High School believes good attendance and good effort are required for a passing grade, our policy has been to assign a grade of I (Incomplete) to the students who fail to measure up to individual expectations. This grade prevents the D- reward for such behavior, but still allows the student opportunity to redeem the grade. If the students meet the work expectations (quantity and quality) for the course, by the deadline, the grade can be changed to an appropriate letter grade. See “Failures and Incompletes.”
P This indicates a passing grade (with credit) for students who elect to take a course on a Pass/No-Credit basis.
NC This indicates a failing grade (no credit) for students who elect to take a course on a Pass/No-Credit basis and for those who have lost credit in the course due to attendance problems. It is also used for students who enrolled late in the course.
NG This indicates that the student remained in the class, in good standing, after exceeding the Attendance Policy.
E Effort. This grade is an option to the student who has worked very hard but, due to low ability or a learning disability, was unable to compete with mainstream students.
GRADE/PASS OPTION A student at Eagan High School may take one class per trimester on a “Grade/Pass Option” basis. During the first 20 days of class, the student must obtain a “Grade/Pass Option” form from the office and return this signed slip to the Counseling Office. “Grade/Pass Option” applications will NOT be accepted after the first 20 days of class. All “Grade/Pass Option” students in any course will take all tests, turn in all regular classwork, and receive grades along with other students. Only the final mark is a “Pass” or “No-Credit” mark. The subject taken on a “Grade/Pass Option” basis will not be averaged into a student’s class rank or honor roll standing. A special feature of the “Grade/Pass Option” allows a student to convert from a “Grade/Pass Option" to a final letter grade. Students must notify their teacher on the last day of class that trimester of their choice. If a student is taking a class on this basis and is removed from class, the student will receive a grade of “F” for the course and be assigned to structured study hall for the rest of the trimester.
If a student loses credit due to excessive absences under the Attendance Policy, the Grade/Pass option is invalidated and the student will receive a “No Grade” if passing and an “F” if failing the course at the end of the trimester.
POST SECONDARY ENROLLMENT OPTIONS PROGRAM (PSEOP) Junior and senior students who are considering enrolling in the PSEOP are required to meet with their counselor and parent(s) to learn about the program’s options and requirements. NO PSEOP credits will be accepted at EHS without a signed agreement between the students, parent(s) and the principal or principal’s designee. Diplomas will be issued only after PSEOP grades and books are turned in at EHS. Parking permits for EHS are not guaranteed to PSEOP students.
FAILURES AND INCOMPLETES When a student is having academic difficulty in a class, the teacher should be consulted for assistance. It is also suggested that the student inform his/her counselor of the problem, especially if grades in more than one class are being affected.
Students who fail a required class must see their counselor without delay to make arrangements for repeating the course. Failure to make up required courses will jeopardize a student’s graduation. Credits for failed elective subjects must also be made up. The advice of the school counselor should be sought in deciding which classes should be repeated and where substitute credits are acceptable.
Incomplete grades are assigned at the discretion of the teacher to those students who have not successfully completed required class assignments/expectations or met the required outcomes during the trimester. When students receive an incomplete grade, they should see their teacher as soon as possible to arrange for needed make-up work and hand it in on time. The deadline for making up an incomplete grade is the end of the 4th week (20 school days) into the next trimester. Incomplete grades that are not made up will result in failure for the course and, as a result, loss of credit. No separate report card/notification is issued for completion of incompletes. The final grade is recorded on following trimester’s report card and on the official transcript.
CLASS RANK AND MPA A student’s class rank is his/her standing according to mark-point average (MPA). Class rank is a criterion considered for college admission. A student’s rank in their class is printed on each report card issued. It is also available from the secretary to the Counselor.
The mark point average (MPA) is computed by the following procedure:
multiply the number of grades by their value, sum and divide by the number of grades.
For example: suppose a student received an 1 A, 2 B’s and 3 C’s one trimester.
(1 x 4.0) + (2 x 3.0) + (3 x 2.0) = 4.0 + 6.0 + 6.0 = 16.
6 (credits attempted) 16 (mark points)
Mark Point Average = 2.666
HONOR ROLL AND ACADEMIC LETTERING An Honor Roll will be prepared after each trimester listing students with an “A” (3.666). Students receive an Academic Letter Award for two consecutive trimesters of “A” honor roll status.
GRADE CHANGE Changes in the final grade occur only when a clerical or calculation mistake has taken place. The Counseling Office, in conjunction with the teacher, will handle appeals of this nature.
FINAL EXAMS Final exams and graded culminating activities are held at the end of each trimester during two final exam days. Two hour blocks of time will be scheduled for most classes. A schedule for those exams will be: 1st Day Hours, 2, 4, 5 (1 hour) and 6. 2nd Day Hours 1, 3, 5 (1 hour) and 7. Final exams will not be given early for any reason.
MAKE UP POLICY Attendance in class is strongly related to a student’s participation and grades. Class absences necessitate make-up work which, if not completed on time, may lead to failure or incomplete grades. Students generally have two days per day of absence in which to turn in make-up work which was assigned during their absence. Students are not exempted from assignments or test deadlines assigned prior to their absence. The teacher must be consulted by the student with respect to absences from class and required make-up of work assigned.
Student responsibilities include: conscientious effort in school work and activities; respect for the rights of other students, school staff and school visitors; and adherence to a cooperation in upholding local, state and federal laws, and district and school policies, rules and regulations. Most of all, students share with the administration and staff the responsibility of establishing and maintaining a safe, stimulating and productive learning environment.
A major student responsibility is regular attendance. Many studies correlate regular attendance with success in school. Regular attendance means that the academic learning process is not interrupted, less time is spent on make-up assignments, and students benefit from participation and interaction with others in class. Establishing a pattern of good attendance will benefit the student in school and the workplace.