Attendance Information

Attendance Policy

The Board of Education of Independent School District 196 adopted Policy 503 and Regulation 503.2AR governing high school attendance. It sets the expectations that a major student responsibility is regular attendance.


1. Expectation – Excessive absences may have adverse consequences due to the
     inability of students to keep up with course assignments, activities, assessments,
     etc. With the exception of the school-authorized and verified absences noted below,
     high school students are expected to attend every class every day.

2. Excessive Absence Rule – Notification/Intervention Process
          2.1 Each student’s attendance, grade and discipline incidents are recorded
                 electronically and available to parents online.
           2.2 When a student reaches his or her seventh absence in a specific trimester
                  course, notification of the absences will be communicated to the student’s
                  parent/guardian. This notification will also advise that there may be adverse
                  consequences, which may include loss of credit due to the student’s inability
                  to keep up with course assignments, activities, course assessments, etc.
          2.3 When the number of a student’s absences reaches 10 in one trimester
                (excluding absences specified in section 3.1 below), the school’s designated
                administrator will review and investigate the reasons for the absences and
                 determine a course of action which may include one or more of the following:
                      2.3.1 Parent meeting;
                      2.3.2 Parent meeting with teacher(s) and counselor, and/or
                      2.3.3 Development of an attendance intervention plan.
3. Types of Absences
            3.1 Absences which are not counted in the excessive absence rule include, but
                   are not limited to:
                        3.1.1 School-sponsored curricular and cocurricular activities;
                        3.1.2 Official religious holidays;
                        3.1.3 Death of an immediate family member (parent, step-parent, guardian,
                                 sibling, grandparent);
                        3.1.4 Unique or emergency circumstances which are authorized (or,
                                  whenever possible, pre-authorized) by a school administrator;
                        3.1.5 Chronic or long-term illnesses which are verified by a doctor’s signed
                                 statement and authorized by a school administrator;
                        3.1.6 Authorized appointments with school personnel;
                        3.1.7 Military deployment of a family member, and
                        3.1.8 In-school suspension, out-of-school suspension and transitional
                                 study hall (removal from class for one or more class periods).
          3.2 Absences which are counted in the excessive absence rule include, but are
                    not limited to:Regulation 503.2AR
                       3.2.1 Verified – Absences which are verified by the parent/guardian with
                                 reasons accepted by the school. Accepted reasons are:
                Medical or dental appointments that cannot be made outside of school time, and
                Pre-authorized, pre-planned absences of one day or more.  this must be arranged
                                     prior (preferably at least one week) to the absence in order to be verified.
           3.2.2 Unexcused – Unexcused absences will be treated with consequences
                     in accordance with the behavior expectations and consequences for
                    misbehavior outlined in district policy and administrative regulation.
                    Unexcused absences occur when a student chooses to be absent from
                    school without school approval. Consequences which may include,
                    but are not limited to, detention and in-school or out-of-school
                    suspension will be assigned to students who have unexcused
                    absences. Students with unexcused absences from one or more class
                    periods on seven school days per year may be identified as truant and
                    subject to Administrative Regulation 503.2.1AR, Truancy, in
                    compliance with state law on compulsory instruction.
           3.2.3 Tardies – Tardies are defined as being late to class without a pass.
                     Consequences such as detention and in-school or out-of-school
                      suspension may be assigned to students with excessive tardies.
4. Make-Up Work – Class absences necessitate make-up work, which, if not
     completed on time, may lead to failure or incomplete grades. Teachers must allow
     students to complete missed work, assignments, tests, quizzes, etc., but it is the
     student’s responsibility to consult their teacher about absences from class and
     required make-up work. Students generally have two days per day of absence in
     which to turn in make-up work.